Signing Sequences Electronically

Electronic signature is an important tool for securing data within the scope of quality assurance and GLP. (For general information about electronic signature, see Samples and Sequences  Electronic Signature.) In order to sign sequences electronically, the User Mode must be enabled and the logged-on user must have the corresponding signature Privileges; for example, SignResults. For more information, refer to Chromeleon User Management  Signature Privileges in the Administrator Help section.

 Tip:

Electronic Signature is available only for user databases that were created with a User Manager (CmUser) program version 6.10 or higher. If an error message notifies you that electronic signature is not possible, update your database.

You can sign a specific sequence only if you are authorized to do so. To check and/or edit authorization, open the Properties dialog box of the sequence from the context menu, and then click the Signature tab page:

If you have been authorized in the CmUser database to modify the signature requirements (ModifySignRequirements privilege), click Edit to edit the list of users authorized for each signature level.

If these conditions are met, Sequences can be signed in three steps:

• Submit

• Review

• Approve

The sequence's signature status determines which options are available on the context menu:

• Submit Results (for unsigned sequences)

• Review Results (for submitted sequences)

• Approve Results (for reviewed sequences)

You can also access these options by selecting Electronic Signature on the File menu or by clicking the following icon on the standard Toolbar:

The function of the button depends on the signature status.

 Note:

A loss of connectivity might disrupt the Electronic Signature procedure. In this case a red state icon will indicate that the process is not yet complete.

For more information, refer to:

 Individual Steps of Electronic Signature

 Checking the Signature Status and Undoing the Signature